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Rules & Regulations

SFRR Asia Charter

RULES (Tentative) The Society for Free Radical Research (Asian Region) founded in 1995 is an Asian regional branch of the Society for Free Radical Research International.
1. The name of the Institution (hereinafter called the 'Society') is the Society for Free Radical Research (Asian Region).
2. The Society shall be a voluntary non-profit making body of persons associated for the purposes given hereinafter appearing.
3. The objective of the Society is to advance knowledge of free radicals and the processes in which they participate with particular reference to those processes of industrial and medical importance, such knowledge being for the benefit of the public. In furtherance of the above object the Society shall have the following powers:-
  a. to provide a forum for discussions;
  b. to receive and utilize donations, subscriptions and funds from persons or organizations;
  c. to do all lawful things necessary to advance the object;
  d. to undertake research and publish the useful results of the research.
4. The Society shall be a constituent Regional Organization of the Society for Free Radical Research International with the following responsibilities:-
  a. the Society shall have identical objectives to those of the Society for Free Radical Research International;
  b. the Society shall have its own elected Committee and office bearers;
  c. the Society shall be completely responsible for its own financial viability and liability and shall determine its own rules governing subscription. The subscription will comprise a regional organization component and an international component;
  d. the Society shall be responsible for registering a list of members and raising subscri
5. The Committee
  a. The affairs of the Society will be managed by a body to be called the Committee which shall be the governing body of the Society and which will exercise all such powers of the Society and do on behalf of the Society all such acts as may be done within the Rules.
  b. The office bearers of the Committee will be a Chairman, Chairman-Elect, Secretary, Treasurer and ordinary members. In order that undue geographical and scientific bias be minimized, the Committee may further co-opt up to four other members to serve on the Committee.
  c. In drawing up a list for election of the officers of the Committee, the Secretary will consider nominations representative of academic or independent research institutions as well as of industry.
  d. Subject to the above mentioned maximum number, the existing members of the Committee may, from time to time, appoint any member of the Society to be an additional member of the Committee to fill any vacancy arising. Any member so appointed will retain his/her office until the next Biennial General meeting of the Society but he/she will then be eligible for reelection.
  e. A member of the Committee may resign his/her office at any time by giving notice in writing to the Committee.
  f. The Committee will decide the venue and timing of the Committee Meetings.
  g. The Committee will assist in the coordination of meetings on free radicals. The timing and venue of the Biennial General Meeting of the Society will be the responsibility of the Committee. As far as is possible, the Biennial General Meeting of the Society will be held in conjunction with the Biennial General Meeting of the Society for Free Radical Research International.
  h. The Committee will assist in inter-regional communications and contribute, through the Secretary, to the Annual International Publications Compendium and the International members' Directory. The Committee will publish a Newsletter as may be required.
  The composition of the Committee may be amended by the Biennial General Meeting of the Society.
6. Membership Membership of the Society will be open to any person, irrespective of place of residence, subject to the approval of the Committee. Membership of the Society implies membership of the Society for Free Radical Research International. The Committee may elect persons of distinction in the field as Honorary Members of the Society. Honorary members will have all the privileges of membership and will not pay a subscription.
7. Subscriptions
  a. he annual subscription for members of the Society will be paid to the Treasurer at a sum set by the Society on the recommendation of the Committee. A proportion of the annual membership fee, determined by the Committee of the Society for Free Radical Research International will be payable to the Treasurer of the Society for Free Radical Research International.
  b. Annual subscriptions will be payable in advance on the first day of January in each year, and every person at whatever time he/she becomes a member will forthwith pay his/her annual subscription in respect of the whole of the current year.
  c. Any members whose subscription is more than one year overdue (and who has been informed of this fact by the Treasurer) will cease to be a member unless the Committee otherwise decide.
8. General Meeting
  a. A Biennial General Meeting of the Society will take place not less frequently than once in every two years, at such a place as may be determined by the Committee. Twenty-eight days notice giving details of time, place, agenda and resolutions to change the Rules will be given to the members in the case of each Biennial General Meeting.
  b. A quorum for a Biennial General Meeting will comprise not less than three ordinary members of the Committee and twenty-five members or 15% of the total membership whichever is the smaller.
9. Special General Meeting of the Society
  a. The Committee may, whenever, they think fit convene a Special General Meeting of the Society.
  b. The Secretary may also convene a Special General meeting upon the requisition in writing of at least fifty members or at least 20% of the total membership of the Society whichever is the largest, stating the purpose for which the Meeting is required.
  c. At least twenty-eight days notice will be given of a Special General Meeting. Every such notice will specify the place, the day and the hour of the Meeting and the motion to be discussed. Members will be entitled to vote on the motion by post.
  d. A quorum at a Special General Meeting convened under sub-clause (a) hereof will be twenty members or 10% of the membership whichever is the largest. A quorum at a Special General Meeting convened under sub-clause (b) hereof will be fifty members or 20% of the membership whichever is the largest.
10. Procedure of General Meeting
  a. The Chairman of the Committee will preside as Chairman at any General Meeting. If the Chairman is not present within fifteen minutes after the time appointed for holding the meeting, then the numbers present if sufficient to form a quorum will choose a member of the Committee, or, if all members of the Committee present decline to preside, then they may choose any member present to preside.
  b. The Chairman of the meeting may, with the consent of the meeting at which a quorum is present, or if such a meeting so decide, adjourn the meeting from time to time, or from place to place, but no business will be transacted at such adjourned meetings other than business for which the adjournment took place.
  c. At all general Meetings any resolution put to the vote at the meeting will, unless the rules otherwise provide, be decided by a show of hands by a majority of the members that a resolution has been carried or lost will be conclusive and the Secretary will make an entry to that effect in the minute-book.
  d. Every member present will have one vote and in the event of a tied vote the Chairman will be entitled to a further or casting vote.
  e. If within half an hour of the time appointed for the holding of a Biennial General Meeting a quorum is not present the meeting will stand adjourned to such time as the Chairman will decide. In the case of a Special General Meeting the meeting will be dissolved.
11. Election of the Committee
  a. The election of the Chairman-Elect, Secretary and Treasurer and Ordinary Members to the Committee shall take place by a secret ballot at each Biennial General Meeting and shall be open to all members of the Society. Members may vote either by post or personally at the Meeting. The postal votes received by the Secretary to the Committee or his representative will be added to those cast by other members at the meeting.
  b. n giving notice of the Biennial General Meeting, the Secretary will submit a list of the Committee, distinguishing those eligible for reelection, and will request nominations for the new Committee.
  c. Any member will be entitled to nominate any other member for each office, provided the nominee has consented to stand and is eligible for the office. Nominations will be seconded by three other members and will be received in writing not less than twenty-eight days before the date of the Biennial General Meeting. If there has not been at least one nomination of each office, the Secretary will, in consultation with Committee Members make such provision as ensures there will be at least one nominee for each office.
  d. Chairman and Chairman-Elect can elect for additional members of the Committee in order that undue geographic and scientific bias be minimized.
  e. All members of the Committee will be elected for a period of two years, to run from January 1st, provided that:-
  Ⅰ. The Secretary and the Treasurer will be eligible for reelection provided that they do not serve in those respective offices for more than two consecutive two-year periods.
  Ⅱ. The Chairman-Elect will serve as Chairman in the two-year period following his/her election as Chairman-Elect.
  Ⅲ. The Chairman-Elect may serve in that capacity during his/her third consecutive term on the Committee and subsequently serve as Chairman in the two year period following his/her election as Chairman-Elect.
  Ⅳ. Any office bearer of the Committee, with the exception of the Chairman-Elect, will be eligible to serve in another office in the next two-year period provided that he/she does not serve on the Committee for more than three consecutive two-year periods unless he/she were elected as Chairman-Elect during his/her third term.
12. Procedure at Committee Meetings
  a. The Committee may meet and undertake business, adjourn and otherwise regulate their meetings as they think fit. Questions arising at any meeting will be decided by a simple majority of votes. In the case of a tied vote the Chairman will have the casting vote.
  b. A quorum of the Committee will be four consisting of three members with the Chairman or Chairman-Elect or Secretary or Treasurer. In the absence of the Chairman, the Committee will elect one of their number as Chairman.
  c. On the request of any six members of the Committee, the Secretary will at any time summon a meeting of the Committee within three months.
  d. The Committee will ensure that proper minutes be made of the proceedings of all meetings of the Society and of the Committee and of all business transacted as such meetings, and all such minutes will be signed by the Chairman of such meetings which will be sufficient evidence without any further proof of the facts therein stated.
  e. All acts done at any meetings of the members of the Committee or by any person acting as a member of the Committee will be deemed to have been done in good faith. Should it be afterwards discovered that there was some mistake in the appointment of any such member of the Committee or person acting as aforesaid, or that they or any of them were disqualified their actions would be deemed as valid as if every such person had been duly appointed and was qualified to be a member of the Committee.
13. Accounts
  a. The Committee will cause proper books of accounts to be kept with respect to
  Ⅰ. all sums of money received and expended by the Society,
  Ⅱ. all sales and purchases by the Society and
  Ⅲ. all assets and liabilities of the Society.
  b. At each Biennial general Meeting, the Committee will present to the members of the Society an account of income and expenditure since the last Biennial General Meeting made up to the preceding March 31st, together with a balance sheet made up as at the same date.
  c. The Committee will have the accounts audited by an independent auditor.
  d. Banking account(s) will be held in the name of the Society and all cheques will be signed by two authorized persons who will officers of the Society.
14. Changes in Rules
  a. The Committee may alter, amend or add to the Rules any resolution passed at any meeting by a majority of not less than two thirds of the members present and voting subject to the approval of the next Biennial General Meeting.
  b. Members unable to attend the Biennial General Meeting at which such a resolution is voted on, may vote on such resolution by post and all postal votes received by the Committee not later than thirty minutes before the time of the meeting will be added to those cast personally at the meeting.
15. Winding Up The Society may only be dissolved by resolution at a General Meeting approved by seventy-five per cent of the members present and voting, postal votes will be allowed. In the event of winding up, the assets of the Society after payments of debts and liabilities, shall be transferred to a selected charitable institution having similar objectives to the Society.